One of the realizations I believe we all have at some time in our life is that we have a limited amount of time. There are only 24 hours in a day and 7 days in a week. It seems as though there is never enough time to accomplish what we might want to do. This seems to become more evident as I have stepped into leadership positions where my responsibilities have grown, but the amount of time I have to get them done has not increased. I want to focus one way I have learned to multiply my time.
The secret I have found is to get multiple tasks done at the same time. For example, I attend various weekly meetings and I know certain people will be at those meetings. Before I get to the meeting, I put together a list of people I would like to talk to and make a note of what I would like to talk with them about sometime during the meeting.
Similarly, scheduling can take a significant amount of my time. I can spend two days setting up meetings because it takes time to contact people, get a response and of course make any adjustment based on other appointments I may have made since my initial contact. To remedy this, I have learned to setup meetings with people in person at previous meetings. When I show up at a large group or small group meeting on campus, I use the list of people I have created and if the conversation requires more than 5 minutes, I setup a meeting with them while we are together. This is especially significant in groups where it is nearly impossible to coordinate schedules.
What other tricks have you learned to multiply your time?